Privacy Policy
Effective Date: July 2025
Hilary Channing Associates (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal data in a fair, lawful, and transparent way. This privacy policy explains how we collect, use, store and share your personal data, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website and services, you agree to the practices described in this policy.
Who We Are
Hilary Channing Associates provides executive search, governance, coaching and interim management services, primarily to not-for-profit and third sector organisations.
You can contact us at:
Hilary Channing Associates
Email: hilary@hilarychanningassociates.co.uk
Phone: 07718 627740
What Data We Collect
We may collect and process the following types of personal data:
From Clients (organisations):
Name, job title and contact details
Organisation name and address
Information about your recruitment or governance needs
Communication records
From Candidates:
Name and contact details
CV and career history
References and qualifications
Notes from interviews or conversations
Psychometric or skills assessments (if relevant)
Equal opportunities and diversity information (optional and anonymised)
Website Data:
Technical data (IP address, browser type, etc.)
Contact form submissions
Cookie data (see Cookie Policy below)
We do not collect or store payment or financial information via the website.
How We Use Your Data
We use your data for the following purposes:
To provide our recruitment and governance services
To assess your suitability for a role (if you’re a candidate)
To communicate with you regarding opportunities or ongoing assignments
To meet legal or regulatory obligations
To improve our website and service delivery
We will only use your personal data where the law allows us to — either because you’ve given your consent, it’s necessary for a contract, or we have a legitimate interest (e.g. to provide a high-quality, tailored service).
How We Share Your Data
We may share your personal data with:
Clients (in relation to candidate submissions)
Candidates (in relation to interview arrangements and feedback)
Third-party service providers who support our operations (e.g. IT support)
Regulatory or legal authorities, if required by law
We will never sell your personal data to third parties.
Data Retention
We retain personal data only as long as necessary for the purposes described above. Candidate data may be retained for up to 2 years unless you ask us to remove it sooner. Client records may be held longer for legal or business purposes.
Your Rights
Under the UK GDPR, you have rights over your personal data, including:
The right to access your data
The right to correct inaccurate data
The right to request deletion (“the right to be forgotten”)
The right to restrict or object to processing
The right to data portability
The right to withdraw consent at any time (where applicable)
To exercise any of these rights, contact us using the details above.
Security
We take appropriate technical and organisational measures to protect your data, including secure storage, limited access, and encryption where appropriate.
Cookies
Our website may use cookies to collect anonymous usage information. You can control cookie settings via your browser. For more information, see our Cookie Policy.
Changes to This Policy
We may update this Privacy Policy occasionally. The latest version will always be available on our website, and material changes will be highlighted.
Contact
If you have any questions about this policy or how we handle your data, please contact: hilary@hilarychanningassociates.co.uk
If you are unhappy with how we handle your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk